Name and contact details of the person(s) responsible
Our data controller (hereinafter “controller”) within the meaning of Art. 4 (7) GDPR is
Am Funkenhof 2
Fax: +49 2359 9140 68
Managing directors: Dr Rolf Danzebrink, Michael Vedder
Commercial Register No.: HRB No. 9885
Register court: Amtsgericht Iserlohn
Value added tax ID: DE339690181
Types of data, purpose of processing and categories of data subjects
Below we inform you about type, scope and purpose of the collection, processing and use of personal data
1. Types of data that we process
Usage data (access times, websites visited, etc.), content data (text entries, videos, photos, etc.),
2. Purposes of processing in accordance with Art. 13 (1) c) GDPR
Optimise website technically and economically, Enable easy access to the website, Contact in the event of legal complaints by third parties, Compliance with statutory retention obligations, Optimisation and statistical evaluation of our services, Improve user experience, Make website user-friendly, Marketing / sales / advertising, Avoid SPAM and abuse, Customer service and customer care, Process contact enquiries, Provide websites with functions and content, Security measures, Uninterrupted, secure operation of our website,
3. Categories of data subjects pursuant to Art. 13 (1) e) GDPR
Visitors/users of the website, customers, suppliers, interested parties, applicants, employees, employees of customers or suppliers,
The persons concerned are collectively referred to as “users”.
Legal basis for the processing of personal data
Below we inform you about the legal basis for the processing of personal data:
1. if we have obtained your consent for the processing of personal data, Art. 6 para. 1 sentence 1 lit. a) GDPR is the legal basis.
2. if the processing is necessary for the fulfilment of a contract or for the implementation of pre-contractual measures which are carried out at your request, Art. 6 para. 1 sentence 1 lit. b) DS-GVO is the legal basis.
3. if the processing is necessary to fulfil a legal obligation to which we are subject (e.g. statutory retention obligations), Art. 6 para. 1 sentence 1 lit. c) GDPR is the legal basis.
4. if processing is necessary in order to protect the vital interests of the data subject or of another natural person, Art. 6 para. 1 sentence 1 lit. d) GDPR is the legal basis.
5. if the processing is necessary to protect our legitimate interests or those of a third party and your interests or fundamental rights and freedoms do not prevail in this respect, Art. 6 para. 1 sentence 1 lit. f) GDPR is the legal basis.
Disclosure of personal data to third parties and processors
We do not pass on any data to third parties without your consent. Should this nevertheless be the case, the data will be passed on on the basis of the aforementioned legal bases, e.g. when passing on data to online payment providers for the fulfilment of a contract or due to a court order or due to a legal obligation to hand over the data for the purpose of criminal prosecution, to avert danger or to enforce intellectual property rights.
We also use processors (external service providers, e.g. for web hosting of our websites and databases) to process your data. If data is passed on to the processors as part of an order processing agreement, this is always done in accordance with Art. 28 GDPR. We select our processors carefully, monitor them regularly and have been granted the right to issue instructions regarding the data. In addition, the processors must have taken suitable technical and organisational measures and comply with the data protection regulations in accordance with BDSG n.F. and GDPR.
Data transfer to third countries
The adoption of the European General Data Protection Regulation (GDPR) has created a standardised basis for data protection in Europe. Your data is therefore primarily processed by companies to which the GDPR applies. However, if the processing is carried out by third parties outside the European Union or the European Economic Area, they must fulfil the special requirements of Art. 44 et seq. GDPR must be fulfilled. This means that the processing takes place on the basis of special guarantees, such as the officially recognised determination by the EU Commission of a level of data protection corresponding to the EU or compliance with officially recognised special contractual obligations, the so-called “standard contractual clauses”.
Insofar as we obtain your express consent to the transfer of data to the USA due to the ineffectiveness of the so-called “Privacy Shield”, in accordance with Art. 49 para. 1 sentence 1 lit. a) GDPR, we would like to point out the risk of secret access by US authorities and the use of the data for surveillance purposes, possibly without legal remedies for EU citizens.
Deletion of data and storage period
Existence of automated decision-making
We do not use automated decision-making or profiling.
Deployment of our website and creation of log files
1. if you only use our website for information purposes (i.e. no registration and no other transmission of information), we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data
– IP address
– Internet service provider of the user
– Date and time of access
– Browser type
– Language and browser version
– Content of the request
– Time zone
– Access status/HTTP status code
– Amount of data
– Websites from which the request originates
– Operating system.
This data is not stored together with your other personal data.
2. this data serves the purpose of user-friendly, functional and secure delivery of our website to you with functions and content as well as their optimisation and statistical evaluation.
3. The legal basis for this is our legitimate interest in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR, which also lies in the above purposes.
4. for security reasons, we store this data in server log files for a storage period of days. After this period has expired, they are automatically deleted, unless we need to retain them for evidence purposes in the event of attacks on the server infrastructure or other legal violations.
A distinction is made between the following types of cookie:
– Necessary, essential cookies: Essential cookies are cookies that are absolutely necessary for the operation of the website in order to save certain functions of the website such as logins, shopping basket or user input, e.g. regarding the language of the website.
– Session cookies: Session cookies are required to recognise multiple use of an offer by the same user (e.g. if you have logged in to determine your login status). When you visit our site again, these cookies provide information to automatically recognise you. The information obtained in this way is used to optimise our services and make it easier for you to access our site. When you close the browser or log out, the session cookies are deleted.
– Persistent cookies: These cookies remain stored even after the browser is closed. They are used to store the login, to measure reach and for marketing purposes. They are automatically deleted after a specified period, which may vary depending on the cookie.
depending on the cookie. You can delete cookies at any time in your browser’s security settings.
– Cookies from third-party providers (third-party cookies, in particular from advertisers): Depending on your wishes, you can configure your browser settings and, for example, refuse to accept third-party cookies or all cookies. However, we would like to point out that you may then not be able to use all the functions of this website. Read more about these cookies in the respective privacy policies of the third-party providers.
2. data categories: User data, cookie, user ID (inb. the pages visited, device information, access times and IP addresses).
3. purposes of processing: The information obtained in this way serves the purpose of optimising our web offers technically and economically and to provide you with easier and more secure access to our website.
4. legal bases: If we process your personal data with the help of cookies on the basis of your consent (“opt-in”), then Art. 6 para. 1 sentence 1 lit. a) GDPR is the legal basis. Otherwise, we have a legitimate interest in the effective functionality, improvement and economic operation of the website, so that in this case Art. 6 para. 1 sentence 1 lit. f) GDPR is the legal basis. The legal basis is also Art. 6 para. 1 sentence 1 lit. b) GDPR if the cookies are set to initiate a contract, e.g. for orders.
Here you will find information on deleting cookies by browser:
Internet Explorer: https://support.microsoft.com/de-at/help/17442/windows-internet-explorer-delete-manage-cookies
Microsoft Edge: https://support.microsoft.com/de-at/help/4027947/windows-delete-cookies
1. we have integrated the website analysis tool “Google Analytics” (service provider: Google Ireland Limited, registration no.: 368047, Gordon House, Barrow Street, Dublin 4, Ireland) on our website.
2. data categories and description of data processing: user ID, IP address (anonymised). When you visit our website, Google places a cookie on your computer in order to analyse your use of our website. We have activated the IP anonymisation “anonymizeIP”, which means that the IP addresses are only processed further in abbreviated form. On this website, your IP address will therefore be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the controller. We have also activated the cross-device analysis of website visitors, which is carried out via a so-called user ID. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data. Further information on the use of data by Google Analytics can be found here:
https://www.google.com/analytics/terms/de.html (Nutzungsbedingungen von Analytics), https://support.google.com/analytics/answer/6004245?hl=de (Hinweise zum Datenschutz bei Analytics) und Googles Datenschutzerklärung https://policies.google.com/privacy.
3. purpose of processing: The use of Google Analytics serves the purpose of analysing, optimising and improving our website.
4. legal basis: If you have given your consent (“opt-in”) for the processing of your personal data by the third-party provider using “Google Analytics”, then Art. 6 para. 1 sentence 1 lit. a)
GDPR is the legal basis. The legal basis is also our legitimate interest in the above purposes (the analysis, optimisation and improvement of our website) in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f) GDPR. In the case of services provided in connection with a contract, tracking and analysis of user behaviour is carried out in accordance with Art. 6 para. 1 sentence 1 lit. b) GDPR in order to be able to offer optimised services to fulfil the purpose of the contract with the information thus obtained.
5. storage period: The data sent by us and linked to cookies, user IDs (e.g. user ID) or advertising IDs are automatically deleted after months. Data that has reached the end of its retention period is automatically deleted once a month.
6. data transfer/recipient category: Google, Ireland and USA. We have also concluded an order processing agreement with Google in accordance with Art. 28 GDPR.
7. objection and removal options (“opt-out”):
-You can generally prevent cookies from being stored on your hard drive by selecting “Do not accept cookies” in your browser settings. However, this may result in a functional restriction of our offers. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website and from processing this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
You can deactivate the cross-device user analysis in your Google account under “My data > Personal data”.
Presence in social media
2. data categories and description of data processing: usage data, contact data, content data, inventory data. Furthermore, user data within social networks is generally processed for market research and advertising purposes. For example, user profiles can be created based on user behaviour and the resulting interests of users. The user profiles can in turn be used, for example, to place adverts within and outside the networks that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the user’s computer, in which the user’s usage behaviour and interests are stored. Furthermore, data can also be stored in the user profiles independently of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them). For a detailed description of the respective forms of processing and the opt-out options, please refer to the data protection declarations and information provided by the operators of the respective networks.
In the case of requests for information and the assertion of data subject rights, we would also like to point out that these can be asserted most effectively with the providers. Only the providers have access to the user’s data and can take appropriate measures and provide information directly. Should you nevertheless require assistance, you can contact us.
3. purpose of processing: communication with the users connected and registered on the social networks; information and advertising for our products, offers and services; external presentation and image cultivation; evaluation and analysis of the users and content of our presence in the social media.
4. legal bases: The legal basis for the processing of personal data is our legitimate interest in the above purposes pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR. If you have given us or the person responsible for the social network consent to the processing of your personal data, the legal basis is Art. 6 para. 1 sentence 1 lit. a) in conjunction with Art. 7 GDPR. Art. 7 GDPR.
5. data transmission/recipient category: social network.
6. the data protection notices, information options and objection options (opt-out) of the respective networks / service providers can be found here:
Social media plug-ins
2. data category and description of data processing: usage data, content data, inventory data. When you visit our website, “Shariff” does not transmit any personal data to the third-party providers of the social plug-ins. Next to the logo or brand of the social network you will find a slider with which you can activate the plug-in by clicking on it. This activation constitutes your consent in the form that the respective provider of the social network receives the information that you have accessed our website and your personal data is transmitted to the provider of the plug-in and stored there. These are so-called third party cookies. Some providers, such as Facebook and XING, state that your IP is anonymised immediately after collection. The plug-in provider stores the data collected about the user as usage profiles. You can revoke your consent at any time by deactivating the slider.
3. purpose of data processing: improvement and optimisation of our website; increasing our visibility via social networks; possibility of interaction with you and users among each other via social networks; advertising, analysis and/or demand-oriented design of the website.
4. legal basis: The legal basis for the processing of personal data is our legitimate interest in the above purposes pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR. If you have given us or the person responsible for the social network consent to the processing of your personal data, the legal basis is Art. 6 para. 1 sentence 1 lit. a) in conjunction with Art. 7 GDPR. Art. 7 GDPR. In the case of pre-contractual enquiries or when using your personal data to fulfil a contract, Art. 6 para. 1 sentence 1 lit. b) GDPR is the legal basis.
5. data transfer/recipient category: social network.
6. social networks used and objection: With regard to the purpose and scope of data collection and processing, we refer to the respective data protection declarations of the social networks. You will also find information there on your rights and settings options for protecting your personal data. You have the right to object to the creation of these user profiles, whereby you can contact the respective plug-in provider directly to exercise these rights.
1. we have integrated plug-ins from the social network Facebook.com (registered office in the EU: Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) on our website as part of the so-called “two-click solution” from Shariff. You can recognise these by the Facebook logo “f” or the addition “Like”, “Gefällt mir” or “Share”.
2. as soon as you voluntarily activate the Facebook plug-in, a connection is established from your browser to the Facebook servers. Facebook receives the information, including your IP address, that you have accessed our website and transmits this information to Facebook servers in the USA, where this information is stored. If you are logged into your Facebook account, Facebook can assign this information to your account. When using the functions of the plug-in, e.g. pressing the “Like” button, this information is also transmitted from your browser to the Facebook servers in the USA and stored there and displayed in your Facebook profile and possibly with your friends.
3. the purpose and scope of the data collection and its further processing and use by Facebook, as well as your rights in this regard and setting options for protecting your privacy, can be found in Facebook’s data protection information: https://www.facebook.com/about/privacy/. Data collection with the “Like” button: https://www.facebook.com/help/186325668085084. You can manage and object to the use of your profile data for advertising purposes on Facebook here: https://www.facebook.com/ads/preferences/.
4. if you log out of Facebook before visiting our website and delete your cookies, no data about your visit to our website will be assigned to your profile on Facebook when the plug-in is activated.
5. agreement on joint processing of personal data on Facebook pages (Art. 26 GDPR): https://www.facebook.com/legal/terms/page_controller_addendum, data protection information for Facebook pages: https://www.facebook.com/legal/terms/information_about_page_insights_data.
Data protection for applications and in the application process
1. applications sent electronically or by post to the person responsible will be processed electronically or manually for the purpose of handling the application process.
2. we expressly point out that application documents with “special categories of personal data” according to Art. 9 GDPR (e.g. a photo that gives conclusions about your ethnic origin, religion or marital status), with the exception of a possible severe disability, which you wish to disclose of your own free will, are undesirable. You should submit your application without this data. This will have no effect on your chances of applying.
3. the legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b) GDPR and § 26 BDSG n.F.
4. if an employment relationship is entered into with the applicant after completion of the application procedure, the applicant data will be stored in compliance with the relevant data protection regulations. If you are not offered a position after completion of the application process, your submitted letter of application including documents will be deleted 6 months after the rejection has been sent in order to be able to fulfil any claims and obligations to provide evidence under the AGG.
Rights of the person concerned
1. objection or revocation against the processing of your data
If the processing is based on your consent in accordance with Art. 6 para. 1 sentence 1 lit. a), Art. 7 GDPR, you have the right to withdraw your consent at any time. This does not affect the lawfulness of the processing carried out on the basis of the consent until revocation.
Insofar as we base the processing of your personal data on the balancing of interests pursuant to Art. 6 para. 1 sentence 1 lit. f) GDPR, you can object to the processing. This is the case if, in particular, the processing is not necessary for the fulfilment of a contract with you, which is described by us in the following description of the functions. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data as we have done. In the event of your justified objection, we will examine the situation and will either discontinue or adapt the data processing or show you our compelling reasons worthy of protection on the basis of which we will continue the processing.
You can object to the processing of your personal data for advertising and data analysis purposes at any time.You can exercice your right to object free of chage.
You can inform us of your objection to advertising using the following contact details:
Am Funkenhof 2
Fax: +49 2359 9140 68
Managing Directors: Dr Rolf Danzebrink, Michael Vedder
Commercial Register No..: HRB Nr. 9885
Register court: Amtsgericht Iserlohn
2. Right of information
You have the right to request confirmation from us as to whether personal data concerning you is being processed. If this is the case, you have a right to information about your personal data stored by us in accordance with Art. 15 GDPR. This includes, in particular, information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the origin of your data if it was not collected directly from you.
3. Right to rectification
You have a right to rectification of incorrect data or completion of correct data in accordance with Art. 16 GDPR.
4. Right to cancellation
You have a right to erasure of your data stored by us in accordance with Art. 17 GDPR, unless statutory or contractual retention periods or other statutory obligations or rights to further storage prevent this.
5. Right to restriction
You have the right to request a restriction on the processing of your personal data if one of the conditions in Art. 18 para. 1 lit. a) to d) GDPR is met:
– If you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
– the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
– the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
– if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
6. Right to data portability
You have a right to data portability in accordance with Art. 20 GDPR, which means that you can receive the personal data we have stored about you in a structured, commonly used and machine-readable format or request that it be transferred to another controller.
7. Right to complaint
You have the right to lodge a complaint with a supervisory authority. As a rule, you can contact the supervisory authority, in particular in the Member State of your place of residence, your place of work or the place of the alleged infringement.
We have taken suitable technical and organisational security measures to protect all personal data that is transmitted to us and to ensure that we and our external service providers comply with data protection regulations. Therefore, among other things, all data between your browser and our server is transmitted in encrypted form via a secure SSL connection.